HR & Office Coordinator

HR & Office Coordinator

Location: London Victoria, relocating Sept 2026 to Holborn/Chancery Lane)

(Minimum 4 days in office)

Overview

We are seeking a highly organised and proactive HR & Office Coordinator to support the day-to-day operations of both people administration and office management.

This role is central to ensuring smooth HR processes and a well-functioning office environment. You will take ownership of the administrative backbone of the employee lifecycle while maintaining accurate HR records and systems. Alongside this, you will manage office logistics, supplies, and facilities to ensure a productive and efficient workplace.

This is a hands-on, execution-focused role with strong opportunities for career growth into broader HR responsibilities as the organisation scales.

The Role

This is a dual-function role combining HR administration and office coordination. You will be responsible for managing core HR processes, maintaining system accuracy, and ensuring a seamless employee experience from onboarding through to offboarding.

In parallel, you will ensure the office operates efficiently by managing supplies, equipment, and facilities, acting as the first point of contact for internal queries, and supporting key operational activities.

What You Will Own

01. HR Administration & Employee Lifecycle

• Prepare and issue offer letters, contracts, and HR documentation
• Manage onboarding processes end-to-end, including pre-start checks, system setup, and first-day logistics
• Manage offboarding processes, including exit checklists, access removal, and equipment returns
• Maintain accurate and audit-ready employee records

02. HR Systems & Data Management

• Maintain and update HR systems with starters, leavers, absences, and employee changes
• Ensure right-to-work documentation is up to date and compliant
• Generate basic HR reports and provide data when required
• Maintain document libraries, templates, and checklists in an organised and controlled manner

03. Office Management

• Order and manage office equipment and maintain inventory records
• Ensure office supplies (kitchen, stationery, etc.) are fully stocked
• Coordinate with building management and external vendors for facilities-related matters
• Support office logistics, including relocations or setup changes

04. Coordination & First-Line Support

• Act as the first point of contact for HR and office-related queries
• Coordinate scheduling, logistics, and administrative activities across teams
• Provide administrative support to leadership and employees
• Escalate sensitive or complex issues appropriately

Scope Boundaries

• Sensitive employee matters (e.g. grievances, performance issues, disciplinary actions) are managed by leadership
• Policy ownership and strategic HR decisions sit with senior management
• This role supports these areas administratively but does not lead them

Who You Will Work With

• Leadership Team: Supporting operational efficiency and handling administrative HR processes
• Employees: Providing onboarding, offboarding, and general support
• External Vendors: Coordinating with HR systems providers, suppliers, and office management contacts

What Success Looks Like

• Onboarding and offboarding processes run smoothly with no gaps
• HR systems are consistently accurate and up to date
• Compliance requirements, including right-to-work checks, are always met
• The office environment is organised, well-stocked, and fully functional
• Administrative processes run efficiently without requiring escalation

Requirements

• 1–3 years of experience in HR administration, HR coordination, or office coordination
• Strong organisational skills and attention to detail
• Ability to manage multiple tasks and follow structured processes
• Experience using HR systems and maintaining accurate records
• Strong written and verbal communication skills
• High level of discretion and professionalism when handling confidential information
• Ability to work independently and take ownership of routine responsibilities

Desirable

• CIPD Level 3 qualification (or currently working towards it)
• Experience with HR systems (e.g. BrightHR or similar)
• Experience working in a startup, scale-up, or multi-site environment
• Familiarity with UK right-to-work requirements and compliance processes
• Experience supporting office setup, relocation, or facilities coordination

Growth & Progression

This is a foundational role with clear development potential. Over time, there is scope to expand into broader HR responsibilities, including policy development, employee relations, and strategic HR involvement as the organization grows.